HTML Preview Business Travel Expense Report page number 1.
Travel and Business Expense Report
Payee Name: UID:
RIT Phone: Email:
Names of other
travelers:
None
Destination City:
Start Date: End Date:
Primary method of travel: please check
Personal Vehicle
Rental Car - within NY state, use of NYS Tax Exempt form required
Airplane
Indicate Airline, Auto Rental, Hotel,
Advance, Other
Payment Type (BTA, Pro
Card, Invoice/Check)
Amount
Advance
Airfare
Registration
Expense Distribution by Account Number
Enter account information only. Totals will be calculated from page 2.
Expense Total:
Expense Total Less Advance Amount:
Amount Due Payee:
Amount Due RIT:
Advance Total:
Purpose of trip: Check all that apply and provide detailed descriptions below:
Requestor's Signature:
Project Travel - Specify sponsor organization, meeting purpose and attendees' names
Conference/Workshop - Specify name of conference/workshop and dates attended
RIT Outreach - Specify purpose - Admissions, Development, Alumni, etc
Student Related Travel - Specify event (sports, academic related)
Other - Describe and specify purpose
Justification for expenses OUTSIDE OF RIT POLICY:: Check all that
apply and provide detailed descriptions below:
Car Rental (other than standard)
Requestor's Name:
E-mail:
Please review before submitting for processing. If you have any questions, call 5-7221
Other
Sales Tax Paid
Increased Meal Expense
Complete all shaded areas
Tape receipts to 8.5x11 paper
Send completed form to Accounts Payable GEM 1160
Account numbers must be complete
Phone: Date:
Approver's Signature:
Approver's Name:
E-mail:
Phone: Date:
I CERTIFY THAT:
1) All expenses shown are business-related and are correct.
2) Expenses previously charged to the Institute Pro card are clearly listed as an advance.
3) The travel was by the lowest cost reasonable method and if applicable, the expenses comply with the
conditions of the grant or contract.
R·I·T
Category Entity Dept Obj Code FEC Project Program Total Exp
Transportation
Daily Living Exp.
Other Expenses
Hosp. Meals
Hosp. Alcohol 79050
Rail
TER #:
Traveler's Signature:
Foreign Currency
Rate
Print Form