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[Church Name]
Church Event Planning Checklist
Event Goal
It’s always helpful to understand what the goal of an event is. Here are some questions you
need to ask:
Is this event to provide fellowship? Yes No
Is it a community outreach? Yes No
Is it a fundraiser to raise money for a cause? Yes No
Depending on the event goal, the planning can vary. Make sure your planning team
understands the why behind the event.
Event Budget
It’s critical that before planning for any church event should always begin with an event budget.
Here are some questions you need to ask:
Do you understand how much money is available to support the event? Yes No
Will there be any money raised at the event? Yes No
Is this event strictly an opportunity to give back to the congregation or community?
Yes No
Did you include marketing materials, decorations, food, entertainment, equipment rental
and supplies in your event budget? Yes No
Church Event Theme
Every event should have an identified theme that helps determine all other supporting aspects
of the happening. Here is a question you need to ask:
Do you have a theme (Example: Mexican theme dictates the kind of food, decorations,
music and atmosphere) to help create the atmosphere? Yes No
Church Event Marketing
Attendance for events is only as high as the church’s ability to get the word out or advertise for
the event. Here are some questions you need to ask:
Did you create a marketing plan to ensure people are aware of the event? Yes No
Is the event solely for the church or is open to the community? Yes No
Are you posting the event on the church website? Yes No
Are you posting the event on the church bulletin? Yes No
Are you announcing the event at church services and/or brochures? Yes No
Are you planning to advertise on local radio or television? Yes No
Who is the target audience for the event? Yes No