HTML Preview Event Catering Agreement page number 1.
Catering agreement
If you are a caterer, the following guidelines outline Lotus Moments Event Center's
expectations when a client hires you to cater an event in our facility. If you have not
catered an event in our facility, we will require you to come in and take a quick
orientation tour of the facility, and go over our guidelines. We will ask for your signature
confirming that you have read, understand, and agree to follow our guidelines when
catering an event in our facility.
If you are a client, and are looking to hire a caterer for your event, the following
guidelines will help you to determine if your prospective caterer might be a good fit for
you, and our facility. We suggest you print out the guidelines, or point your caterer to
this page on our website to help you with your choice.
1. At least 30 days prior to the event, the caterer must provide the Lotus Moments
Event Center with: A copy of the license to Operate a Food Service
Establishment, and a certificate of insurance, evidencing workers compensation
insurance, and commercial general liability insurance in the amount of, or greater
than $1 million dollars. If alcohol is being served at the event, insurance must
specifically include liquor liability. If liquor liability is an exclusion on the caterer’s
insurance policy, either the client or the caterer must provide host liquor liability
for the event. If the client/caterer self-insures the event, “Lotus Moments Event
Center, LLC” must be named as additional insured on the insurance policy. A
copy of the insurance policy must be provided to Lotus Moments Event Center
before the event. If liquor liability insurance is not in place at the time of the
event, alcoholic beverages may not be served.
2. It is not required for the client to use only those vendors from the preferred
vendor list, but if a client wishes to use a cater who is not on our preferred vendor
list, prior approval must be obtained from Lotus Moments Event Center.
3. Lotus Moments Event Center reserves the right to refuse use of certain caterers,
designers, rental companies, disc jockeys, bands, or any other party or vendor
supplying goods or services.
4. Approximately 2-3 weeks prior to the event, a walk-through must be held to go
over the details of the event with a member of Lotus Moments Event Center's
staff. The cater and client must both be present for this walk-through.
5. Catering staff is responsible for setting up, and putting away all furniture used for
the event unless specific arrangements for Lotus Moments Event Center to
provide room-set/set-break are made. In-house furniture must be neatly stacked,
in the manner in which it was found, behind the movable walls on the 3rd floor of
the gallery. Any rental furniture or other rental items must be neatly stacked on
the ceramic tile floor in the Buffet room at the end of the event. Care must be
taken never to drag furniture on the floors during set-up and clean-up, as this can