HTML Preview Project Management Payment Schedule page number 1.
PROJECT MANAGER GUIDE for INTEROPERABLE COMMUNICATIONS PROJECTS page 1 of 2
Page 1 of 2
Note: This document is strictly to be used as a guide for the implementation of grant funded
interoperable communications projects. It is not all inclusive and should not be used exclusively
and does not capture every detail of project management or the Project Manager responsibilities.
The basic project management process has five phases or types of activities:
♦ Initiation = Startup
♦ Planning = Define and Confirm Scope / Objectives
♦ Executing = Develop Plan and Secure Resources
♦ Controlling = Track, Control, Report and Review
♦ Closing = Completion and Assessment
Step 1: Initiation = Startup
♦ Project Manger & Regional Interoperability Committee: Draft high level project plan with
estimated dates to include the following:*
Project Scope
Assumptions
Budget- Confirm (PSIC/DHS) funding
Resource requirements
Roles & responsibilities
Project Manager: preliminary documentation, timeline, scheduling, resources
COG/Homeland Security Committee: grant administration, executive approval
Agencies/ Jurisdictions: steering committee/users, evaluation, testing
Vendor: Detailed Design, Statement of Work (SOW), timeline, training, acceptance
testing; documentation
Timeline- Grant (PSIC/DHS) deadline
*Note: The initial high level project plan will provide a project roadmap and baseline.
Step 2: Planning = Define and Confirm Scope / Objectives
♦ Project Kick-off meeting: Identify and engage groups that will be involved in the project (a
collaborative effort between the project manager, stakeholders and vendor/outside resources)
Confirm baseline project scope, assumptions, requirements, roles and responsibilities
Identify what’s not in scope
Identify functional, technical and reliability requirements*
Review high level plan, issue resolution process and status reporting approach
Define project success criteria
Leverage Issue Log, Status Report and Communications Matrix
*Note: All requirements should be well defined and the process should always be thoroughly
followed.
Step 3: Executing = Develop Project Plan and Secure Resources
♦ Review / modify Detailed Design, SOW, Timeline and Budget
The Detailed Design should be based on baseline project scope, requirements, funding
Develop functional specifications (exactly what you expect of the new radio system)
♦ Conduct risk assessment — what if …