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HTML Preview Purchase Orderwork Flow Chart page number 1.
1
Unappro
ved
PO crea
ted
Bat
ch Job
External
System
Pur
chase Or
der Amendment • W
orkflow
e-doc
Manual
Process
Int
erf
ace
System
Funcon
Fiscal officer
appro
ves; adds
account number
s
For illustr
a
ve purposes only
. Updated 23 July 2013.
PO crea
ted with s
ta
tus
P
ending CM Assign-
ment (see PO w
ork-
flow f
or ne
xt st
eps)
Is order
less than
$5000?
T
ax manager
appro
ves
YES
Budget r
evie
wer
appro
ves
(budget
review is under analysis)
Requision (RE
QS)
iniator selects
Amend on
Purchase Or
der (PO)
R
outes t
o C&G
processor
YES
NO
Separation of duty reviewer
added when initiator is the
only one in the route log
.
Commodity
re
view r
equired?
NO
R
outes t
o
commodity
re
viewer
PO st
atus
becomes Open
V
endor sends
inv
oice or
eInv
oice
When Unorder
ed
Items are Received
When Changing
an Order
Receiv
er adds it
ems to
Line-Item R
eceiving
(RCVL) e-doc
KFS cr
eat
es
Purchase Or
der
Amendment (PO
A)
Does account
hav
e C&G
responsibility?
YES
NO
Is order
over $10,000?
YES
NO
Org
aniz
a
onal
re
view (tr
ansacon
authority)
Contr
act manag
er
assigns and submits
Do accounts
hav
e insufficient
funds?
Is PO to
a nonresiden
t
alien or
employee?
Is PO over
tr
ansacon
authority
amount?
File crea
ted f
or
vendor thr
ough
SciQuest
P
a
yment R
eques
t (PREQ)
crea
ted (r
equir
es
appro
val based on
appro
val limits)
YES
NO
YES
NO
YES
NO
NO
Notes:
If a scal ocer (FO) creat
es a POA using the Amend butt
on, they are
required t
o add the account (and it will still r
oute to them f
or appro
val).
POAs fr
om unorder
ed items will rout
e to the FO f
or the account on the rst
line item.
The FO will be required to add the nec
essar
y accounting line(s) and
submit (and it will still route t
o them for appr
oval).
NO
NO
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