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Bookkeeper/Purchasing Agent Job Description
Basic Function
• Monitor the cash flow, accounts, and purchasing for the school
Position Information
• Part time: 20 hours per week
• Not eligible for overtime, may require working a varied schedule
• Function as a member of the school’s administrative team
Minimum Requirements
• Associate’s Degree
• Must be able to sign Lifegate’s Statement of Faith
• Must endeavor to live a life that reflects the character of Christ
• Must be able to pass a fingerprint check with a clear record
Necessary Skills
• Knowledge of business operations
• Familiarity with QuickBooks
• Confidentiality - frequently works with confidential records
• Excellent Communication skills with students, families, staff, and community
• Occasionally requires long periods working at a computer
• Climb stairs several to go between the office and the storage
• Provide own transportation to school meetings
Position Responsibilities
Accounts Receivable
• Supervise all incoming cash
o Tuition
o Fundraisers
o Athletics
o Donations
• Monitor all school activity with SMART
• Initiate Tuition Contracts with parents
• Maintain a collections record for past due accounts; report to board and CPA regarding these accounts
Accounts Payable
• Process all reimbursements, payment of bills, and class disbursements
Financial Aid
• Provide financial aid information and application packets to families
• Work with FFNA to determine need
• Report and participate with the financial aid committee
• Work with school board to help determine financial aid policies, withdrawal policies and set tuition
and fee amounts