HTML Preview Special Event Production Schedule page number 1.
SAMPLE DAY-OF PRODUCTION SCHEDULE
Saturday
Task
Staff Contact
Lead Contact Phone #
Building Location
6:30 AM
Building Extension:
Unlock early
Security
NAME / 312-xxx-xxxx
1104
6:30 AM
Production Staff report
time
Production Staff
NAME / 312-xxx-xxxx
1104
6:45 AM
Catering staff report time
Catering Company
NAME / 312-xxx-xxxx
1104
7:00 AM
Tables and chairs set-up
Facilities and
Operations
NAME / 312-xxx-xxxx
1104
7:00 AM
Composting and
Recycling set-up
Sustainability
NAME / 312-xxx-xxxx
1104
7:15 AM
Event decorations
complete
Production
Assistant
NAME / 312-xxx-xxxx
1104
7:30 AM
AV/Tech in place for
musicians, projector
ready and microphone
set-up for speaker on
stage
Department of
Exhibition and
Performance
Spaces
NAME / 312-xxx-xxxx
1104
7:30 AM
Set-up building flags and
signage in lobby
Production
Assistant
NAME / 312-xxx-xxxx
1104
7:30 AM
Move bags and check-in
supplies to 1104
Production
Assistant
NAME / 312-xxx-xxxx
623/1104
7:30 AM
Event fully staffed
All staff on duty
NAME / 312-xxx-xxxx
1104
7:30 AM
Musicians arrive for set-
up
Musicians
NAME / 312-xxx-xxxx
1104
7:45 AM
Photographer arrives
Photographer
Name
NAME / 312-xxx-xxxx
1104
7:45 AM
Musicians begin
Musicians
NAME / 312-xxx-xxxx
1104
7:45-9:30am
Guest Check-In station
Production
Assistant
NAME / 312-xxx-xxxx
1104 lobby
7:45 AM
Musicians begin
Musicians
NAME / 312-xxx-xxxx
1104
8:00 AM
Event begins
8:20-8:30am
Guest speaker greetings
Guest Speaker
NAME / 312-xxx-xxxx
1104
8:20-8:30am
Musicians on break
Musicians
NAME / 312-xxx-xxxx
1104
9:00 AM
Event ends
1104
9:00 AM
Take down decorations,
flags and signage
Production
Assistant
NAME / 312-xxx-xxxx
1104
9:00 AM
Catering take-down
Catering Company
NAME / 312-xxx-xxxx
1104
after 9:30am
Catering Clean-up
Facilities and
Operations
NAME / 312-xxx-xxxx
1104
after 9:30am
Recycling and
Composting clean-up
Sustainability
NAME / 312-xxx-xxxx
1104
after 9:30am
Take down tables and
chairs
Facilities and
Operations
NAME / 312-xxx-xxxx
1104
after 9:30am
Return event supplues to
623
Production
Assistant
NAME / 312-xxx-xxxx
1104/623