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Project Leadership Team
Sample Chartering Agenda
Meeting Purpose:
Clearly outline the purpose and objectives for the meeting.
Meeting Participants:
List the members of the Project Leadership Team (PLT).
Anticipated Duration:
Plan to meet for four to eight hours, depending on the complexity of the
project.
1. Introduction to the Meeting
a. Welcome and opening remarks (Project Manager)
b. Agenda review, ground rules, and meeting objectives
c. Overview of chartering process and concepts
d. Icebreaker exercise
2. Project Context
a. Develop draft context statement (in small groups)
b. Edit and finalize context statement (in large group)
Break
3. Critical Success Factors
a. Develop list of critical success factors (in small groups)
b. Edit and finalize list of critical success factors (in large group)
4. Project Structure
a. Identify project stakeholders
b. Identify project teams (e.g., Project Staff, Technical Team, Issue Task
Force)
Break
5. Roles and Responsibilities
a. Determine roles and responsibilities for each team (in small groups)
b. Edit and finalize team roles and responsibilities (in large group)
6. Operating Guidelines
a. Develop operating guidelines for the project (in small groups)
i. Decision making
ii. Conflict resolution
iii. Communication mechanisms
b. Edit and finalize operating guidelines (in large group)
7. Conclusions, Final Remarks, and Next Steps