Letter confirming verbal warning (discipline)
Add/delete information in brackets as appropriate
[add date]
Private and confidential
[add address]
Dear [add name]
Further to our meeting on [add date], which was held to discuss your conduct, I write to
summarise our discussion and confirm the outcome.
[[add name] was also present at the meeting]. You [were accompanied at the meeting by
[add name]] or [chose not to be accompanied at the meeting].
I explained to you the Company’s dissatisfaction with your conduct. You will recall that we
discussed [state the precise nature of the misconduct or of the complaint and include
references to any previous discussions].
You said in response that [summarise what the individual said in their defence].
I informed you that we required you to [state the improvement required, how this might be
achieved and any assistance that will be provided].
Your conduct will be closely monitored over the next [state timescale] and a review will take
place on [add date], the “review date”
This letter confirms that, in accordance with the Company’s discipline procedure, you were
given a verbal warning. A note of this warning will be kept on file but will be considered
“spent” for disciplinary purposes after a period of [6] months. Should your conduct not meet
the required improvement by the review date or if, while this warning is live, there is any
[further misconduct / cause for complaint] of a similar nature, further disciplinary action will be
taken, which could lead to you receiving a written warning.
In line with Company procedures, you have the right to appeal against this decision. If you
wish to do so, you should write to [add name and title of person who will deal with the appeal]
at [add address] within five working days of receiving this letter, detailing the grounds for your
appeal.
Yours sincerely
[add name]
[add title]