HTML Preview Committee Meeting Report page number 1.
Revised November 2016 page 1 of 4
PhD SUPERVISORY COMMITTEE MEETING REPORT
to the School of Graduate Studies
Student
ID#
First Name Family Name
Program
Date student began PhD studies at
McMaster:
Date of last Supervisory Meeting:
Date of This Meeting:
Every Ph.D. student must have a Ph.D, Supervisory Committee meeting at least once every academic year
(between September 1
st
and the following August 31
st
). This report must be received by the School of Graduate
Studies within two weeks of the end of the academic year.***
COMPREHENSIVE REQUIREMENT
The School of Graduate Studies Calendar states that the Comprehensive Examination for full-time students will normally
have taken place between 12 and 20 months from commencement of PhD studies with an upper limit of 24 months.
Date Of Completion Expected date of completion
RESEARCH ETHICS APPROVALS (http://www.mcmaster.ca/ors/ethics/faculty_intro.htm)
Does research involve human participants, their records or tissues?
YES
NO
If yes, has approval been obtained from the research ethics board?
YES
NO
Does research involve animals or their tissues?
YES
NO
If yes, has approval been obtained from the research ethics board?
YES
NO
FIELD TRIPS
Does research involve international travel, which poses an identifiable additional risk under the
university’s risk management policy?
YES
NO
If yes, has student completed risk management forms and obtained approval?
YES
NO
If a Request to be Full Time Off Campus form is needed are there plans for submitting it?
YES
NO
Please note: the relevant forms and instructions can be accessed here:
Main Risk Management Document:
http://www.workingatmcmaster.ca/med/document/RMM-801-Field-Trips-Student-Placements-and-Research-Activity-
Planning-and-Approval-Program-1-36.pdf
The supplementary risk management guidelines are here:
http://www.workingatmcmaster.ca/med/document/RMM-801-Program-Guideline-1-36.pdf
The Request to be Full Time Off Campus form is here:
https://graduate.mcmaster.ca/sites/default/files/resources/full_time_off_campus_july_2016.pdf
*** Clarifications regarding timing of the meeting and report:
1) Students who began their Ph.D. studies in January or May
must have held their first Ph.D. supervisory committee meeting
within the first 12 months of their program.
2) The deadline for a Ph.D. supervisory committee meeting for
a student who has been on leave is extended by the duration
of the leave beyond the nominal deadline.
3) Part-time students, like full-time students, are required to
have Ph.D. supervisory committee meetings at least once
during the academic year.
4) Normal deadlines apply for students who have been granted
full-time off-campus status during part or all of the academic
year.