HTML Preview Event Production page number 1.
Time Action
Contractor/
Responsible
Notes
Temporary parking to unload is in xx street.
Permanent parking for the day is available at xx
Street. Reserved space with parking permit for
production vehicle or other as necessary.
6.30
Site Manager and Production Manager arrive + extra crew.
Give out ID. Health and Safety Briefing
Production
Manager (PM)
Barriers delivered on pavement by Town Hall
Barrier
Company
07.00 Sound deliver to site. Start to rig PA around site.
Sound
Company
Van registration details…………..
07.00
Security on site With radios for production and cones for
deliveries. Briefing
Security
Company. PM
1 x Day Superviser, 1 x SIA Security,
1x Steward.
spare radios into gazebo once built
Crew barrier off Production Compound around the Marquee
build.
Site
Manager(SM)
7.15
Marquee Company – deliver. Van to leave.
Rig Marquee
Marquee
Company +
SM
Marquee must have water weights ….kg per leg.
Van reg…..
7.30 Truck stage arrives and rigs
Stage
Company
7.35
Once Marquee van is clear then production van can deliver to
the field
SM/PM/
local crew
A boards, flags, weights, fire extinguishers,
chairs, tables,coat rail, scrim, production kit with
white cable ties, trolleys, sashes, chalks.
7.35 In or near Production Compound:
Scrim(branding banners) onto barriers SM
Flags assembled,A boards checked PM
All flags and A boards in one space until we're
ready to distribute.
Production tent organised PM 3 x tables, spare chairs, water,
Table and chairs delivered to catering area SM
30 chairs, 1 x table (if too many chairs store
some in gazebo)
Power company deliver generator
Power
Company
08.00 Medic arrives. Set up in Production tent Medic
08.15 Bring over A board sheets, umbrellas
A board signs attached, boards marked up Volunteers
8.30 Fetch refreshment for crew PM/Vols
09.00 Stewards arrive - briefed. Go to posts
Security
Company/PM
09.10 Walk round with Council Events team and Fire Officer SM/PM
09.15
Stall holders arrive. Dress gazebos, deliver goods.
'Tea and Cake' catering concession arrives and set up.
PM/
Stallholder
Coordinator
Coats into Production Gazebo
9.15 for 9.30
briefing
Volunteers arrive. Briefed by PM and Event Director
In position by 9.45
PM/ED Coats into Production Gazebo
A Production Schedule is a thorough ‘To Do’ list of everything that needs doing on the day of your event. It may be a simple list with a reminder
of who is doing what, or it might need to show very careful timings so that everything gets done on time.
Below is an example production list. It makes a note of what is happening and when, who is responsible for making sure it happens and any
important notes. There is also a list of the key contacts for the event.
EXAMPLE PRODUCTION SCHEDULE
Family Event - Town Square.
Sunday 14th June 2015
Key contacts
Event Director ..... Name .....Number
Production Manager .....
Site Manager ...............
Sound ....
Stallholder Coordinator....
Enterainments Manager....
Security...
Medic ....
Health and Safety ...................
H&S – please note
We all have a duty of care to ourselves, our colleagues and the public. Please be alert to hazards and act swiftly to put in controls to limit them.
Please avoid any risk to yourself: two people to carry heavy or long objects, and for ladders. Wear appropriate protective equipment for your
role.
Child Protection/Lost children – No-one should be alone at any time with a young person.
If there is a lost child alert a steward immediately and ask another colleague or member of the public to stand by while you wait for them.
Any concerns please speak to the Production Manager