HTML Preview Cash Receipts Process Flow Chart page number 1.
Cashier’s Office
• Accept if process funds for deposit.
• E-mail official numbered receipt to
address on Deposit Transmittal
Required Frequency of Deposits
• Deposit all cash receipts by 2 p.m. at least weekly.
• If receipts are $250 or more, deposit that day.
• Make credit card deposits daily, regardless of amount.
• Make deposits of isolated or non-recurring receipts
immediately.
UNCW May 2006
CASH RECEIPTING
Basic Process Flow
Part of Department’s
Normal Operation
Dept. Receiving Cash
• Obtain advance
approval for each
receipting purpose by
submitting Request for
Cash Receipting
Privileges and Cash
Receipting
Requirements to
Com
p
trolle
r
Comptroller’s Office
• Review request for
receipting privilege
• Notify Cashier’s Office
of tentative approval,
pending dept.
completion of
mandatory training
Dept. Receiving Cash
• Record receipts on
adjustable record or log
• Secure funds
• Prepare Deposit
Transmittal and
reconcilement (See
Departmental Record-
Keeping Guidelines for
Cash Receipting)
• Hand-carry receipts to
Cashier’s Office
according to the
required frequency of
deposits.
Isolated or Non-Recurring
Receipts
Dept. Receiving Cash
• Record receipts
• Hand-carry receipts to
Com
p
troller’s Office
Comptroller’s Office
• Prepare Deposit
Transmittal and other
documents
• Hand-carry receipts to
Cashier’s Office
Cashier’s Office
• Provide training and/or
receipt book,
endorsement stamp, and
locked bags as
appropriate to dept.
Cash Gifts to the University
Dept. Receiving Cash
• Record Receipts
• Hand-carry receipts to
University Advancement
• See Policy ADV1.30 for
additional instructions
University Advance.
• Record and process gift
• Maintain donor list
• Prepare Deposit
Transmittal
• Hand-carry receipts to
Cashier’s Office
Funds Awarded to Student:
Outside Entity Determines
Recipient
Dept. Receiving Cash
• Record Receipts
• Hand-carry receipts to
Financial Aid & Veterans
Services
Financial Aid & Veteran’s
Services
• Record and process
funds
• Prepare Deposit
Transmittal
• Hand-carry receipts to
Cashier’s Office
What type
of cash
receipts?
Grant and Contract Funds
Dept. Receiving Cash
• Record Receipts
• Hand-carry receipts to
Sponsored Programs
Sponsored Programs
• Record Receipts
• Coordinate deposit with
Comptroller’s Office
Comptroller’s Office
• Prepare Deposit
Transmittal and related
documents
• Hand-carry receipts to
Cashier’s Office
E-Mail Receipt Owner
Reconcile numbered
e-mail receipt to Banner