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House Party Checklist
Thank you for all of your amazing work to support South Asian women and families in your
community. This checklist will help to ensure that you have the support you need to plan, execute
and follow up on your event!
Six Weeks Before
___ Select the date for your party
___ Inform Narika that you will be hosting an event or party; we will provide you with any support
you may need
___ Create a guest list
___ Create a budget and menu
___ Determine what your theme might be, ex: game night, desi potluck, empowered women
___ Create a fundraising goal
Four Weeks Before
___ Send invitations via Evite or any other invitation service
___ Begin tracking RSVPs
Three Weeks Before
___ Finalize menu
___ Map out party logistics
One Week Before
___ Review RSVPs and call everyone you haven’t heard from
___ Confirm with caterer or menu planner
___ Purchase beverages and supplies
___ Assign “volunteers” to welcome and check in guests, restock beverages, replenish food, etc.
Three Days Before
___ Make reminder calls to everyone who plans to attend
___ Select music
___ Decorate
Day Of Your Event
___ Prepare beverages and food
___ Ask volunteers to arrive 1-2 hours before event to help with preparations and last-minute
details
___ Setup sign-in table with pens, sign-in sheets and nametags
___ Set out Narika materials such as: newsletter, volunteer flyers, and brochures
___ Greet guests, take their coats and help them sign in
___ Set aside a basket or nicely decorated shoebox to collect donations
___ Have fun!!