HTML Preview Payment Follow Up Letter page number 1.
Payment Request Letter Examples for Different
Phases of the Reminder Process
While it is good to have a draft to use as reference, it’s important to know that every client is different,
therefore you should never use the same payment reminder letter for different clients or different
situations.
For example, the first reminder should be friendly and courteous. This letter is basically assuming that
the client forgot about the invoice and you are politely reminding them of the amount due. If the client
still has not paid the invoice after the first letter has been sent, a follow-up letter must be sent. The tone
of this letter should focus on potential consequences if the payment is not received in a timely manner.
Payment Request Letter Example 1
Name of Sender
Name of Company/Business
Address of Business
City, State, Zip Code
DATE
Name of Person who owes payment
Address or Person who owes payment
City, State, Zip Code
Re: First Reminder for Late Payment
Dear _______________,
A review of our records indicates that your account, ACCOUNT NUMBER is # OF DAYS past due. The payment
amount of ____ was due on DATE. Kindly submit this payment promptly. Please be sure to include your
account number in order to facilitate proper processing. Acceptable payment methods are
___________________.
If you have already submitted your payment for processing, please disregard this notice. However, if the
payment has not been made, kindly do so immediately.
Thank you for your prompt attention to this matter.
Sincerely,
[Signature]
[Sender’s First and Last Name]