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Thank You Notes
The thank you note is one of most important types of correspondence with employers and should follow every
employment or informational interview. It is important to send a note expressing your appreciation and
reaffirming your interest in a position. The thank you note has a number of purposes including summarizing
your interest in the position and the company, stressing relevant points that strengthen your candidacy, and
correcting any negative impressions or clearing up confusing issues that may have surfaced during the
interview (if applicable).
After a company visit where you may have been interviewed by more than one person, it is a good idea to send
a thank you note to each individual who interviewed you. This means you must get the names, titles, and
contact information of all who interviewed you during your visit.
Format
1. Thank the employer for his or her time.
2. Identify the specific position for which you were interviewed, along with the date and place of the interview.
3. Reiterate your interest in the position and why you fit well with the organization.
4. Close with your phone number and e-mail address, and indicate that you look forward to hearing from the
employer at the time specified during the interview.
Professional Guidelines:
Make sure all spelling and grammar is correct
Follow the format suggestions for the regular thank you note
Start with “Dear Ms./Mr. Last Name:”
End with “Sincerely, Your Name”
Suggested Format for the Inside of Thank You Card:
Use your best handwriting! We recommend writing or typing what you want to say and then writing it
on your card just in case you make a mistake.
As with other thank you notes, indicate when and where you had your interview. Also highlight some
key experiences that you mentioned in your interview so that the recruiter will remember you.
This student uses an acronym for the name of the program to which she was interviewed. Only use
acronyms if they are used and understood by the employer. Acronyms such as AKPsi (Professional
Business Fraternity Alpha Kappa Psi) or OUAB (The Ohio Union Activities Board) might confuse
employers who are not familiar with those programs.