HTML Preview Transfer Letter To Hr Manager page number 1.
HR-FRM-050
Termination or Transfer Checklist for Managers
Employees can terminate from their positions for many reasons including:
transferring to another job, resignation, end of contract, retirement etc.
This checklist is to be used by managers when an employee is going to
terminate from the University or transfer to a different position. It identifies the things that the
manager is required to do as part of the termination process.
Type of Termination
Resignation: If your employee is resigning, review the University’s voluntary termination policy
for the minimum notice guidelines required by the University and request a letter of resignation
from the employee.
End of Contract Notice and Severance Requirements: In most cases, when an employee’s
contract is not renewed or ends early, the employee must receive appropriate working notice, a
notice of termination letter and if applicable, severance pay. Review the termination policy or
relevant collective agreement to determine the appropriate notice and severance requirements
for the employee and consult with your Human Resources Advisor at 613-533-2070 or
hradmin@queensu.ca prior to providing notice to the employee.
Dismissal: If a dismissal of an employee is being contemplated, please contact the
Employee/Labour Relations Coordinator at 613-533-6000, extension 78018.
Considerations upon Termination
University Property
Ensure that all University property is returned on or before the employee’s last day of work.
University property includes:
Keys / Fobs/ Security access cards
University Credit Cards/Procurement Cards
Computers / Tablets
Smart phones (i.e. Blackberry’s, iPhones etc.)
Business files
Queen’s Parking Pass
Queen’s Staff Card
Voice Mail/Email
Verify that an out-of-office message has been placed on the employee’s voice mail and email.