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[Managing WHO Humanitarian Response in the Field – Annexes: Draft 27 June 08]

Project budget items and sample budget

A budget for HAC operations typically includes items such as:

• Recruitment of international and national staff

• Establishment of a sub-office (see Annex B6)

• Purchase of vehicles

Make sure that cost estimates are realistic. Include justification for each budget line. Use standard

costs for staff, not just estimates of salaries, and include installation allowances where relevant.

Include provision for a local finance and administrative staff member to track expenditures and

prepare spreadsheets, monitoring tables and reports.

Include realistic provision of local operating/recurrent costs such as:

• Running costs of a sub-office (rent, rates, electricity, phone bills, water, cleaning, maintenance);

• Maintenance/repair of office equipment;

• Office stationery and supplies;

• In-country travel.

Use $20,000 per month as a very rough estimate, pending detailed information on local costs.

Include project management, monitoring and reporting (PMR) costs in the RO and HQ at a standard

rate of 10% on the total cost of the activities, except in proposals for ECHO consideration.

Include programme support costs (PSC): consult HAC/HQ on the appropriate PSC rate to be used –

contact <cris[email protected]>. (7% is applied for a country covered by a UN CAP or Flash Appeal, a

country in crisis for which WHO's Financial Comptroller has approved a 7% rate, and on ECHO grants.

The rate is 13 % for other countries.)

See  SOP 6.6 for the list of countries eligible for a 7% PSC rate.