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You have just received a job offer from a new employer. What should you do once you've made
the decision to accept a job with another employer? You should take the time to write a letter of
resignation to your current employer. It's best to have written documentation of your resignation
and planned last day of employment.
People leave their jobs for many reasons, and you certainly do not need to provide any details on
why you are leaving your current employer, however you can if you feel comfortable.
Resignation letters are a courtesy to your employer and sometimes expected, so you simply need
to state that you are leaving your current position to pursue other opportunities.
As you are composing your letter, please remember that your job history follows you around.
You never want to leave on bad terms with any employer, mainly because doing so could be a
disadvantage for you later in your career. It is important to view the letter as a way to part
amicably with the employer, possibly securing the ability to use them as a reference later in your
career.
Resignation Letters Should:
Be short, polite and professional when stating your intention to leave your position
Simply state that you are leaving your current position to pursue other opportunities
Be submitted two or more weeks before your planned resignation date (depending on
employer policy) to your direct supervisor with a copy to your human resources office
Include the date that you submit it, the position title you are resigning from, and the date of
your expected last day
LETTER OF RESIGNATION OUTLINE
First Paragraph: State your intention of resigning from your job position and leaving your
current employer. Give a specific last day of work.
Second Paragraph: If you feel comfortable, you can provide a reason why you are leaving
which can include relocation, career advancement, career change, or
academic pursuits. You can also reinforce your value by mentioning your
key accomplishments with the employer.
Third Paragraph: Thank both your direct supervisor and the employer for the opportunities
you had working for them. Be sure to end the letter positively.
~ Source: Adapted from Quintessential Careers
Teachers College Columbia University
Career Services
Letter of Resignation
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