SAMPLE WRITTEN DISCIPLINARY PROBATION
The disciplinary experience is intended to make clear to students the limits of acceptable behavior and
to give students who violate the rules an opportunity to more fully understand the rules and incorporate
the experience into his/her overall development.
Assigned discipline may include a combination of sanctions for a particular incident. A written
disciplinary probation is an official notice for a specified period of time during which a student must
demonstrate conduct that conforms to UCEAP standards of conduct. Misconduct during the
probationary period or violation of any conditions of the probation may result in further disciplinary
action, normally in the form of Dismissal.
Letter - Please Use UC Letterhead
Date
Student’s name and address
Dear
After a careful investigation, I have concluded that you violated [insert reference to policy or regulations
violated] by [insert description of misconduct]. [If there is prior, relevant misconduct, insert: “This
misconduct is made more serious by your prior actions, specifically, (insert description of prior
misconduct, and any prior discipline, or warning)”.]
In light of these facts, you are hereby being placed on probation, from [date] to [date]. During this
probationary period, you will do the following: [insert description of any requirements, such as a formal
apology; written analysis of the misconduct, with reference to local social norms, community service;
alcohol/drug assessment with treatment as deemed necessary; professional counseling].
Failure to comply with these requirements, or any further misconduct, may result in additional
discipline, including dismissal.
A copy of this letter will be placed in your UCEAP file and shared with your campus study abroad office
that may elect to share on your campus for a legitimate educational purpose, as necessary.
If you have any questions or need clarification, please contact me.
Signature
Title