HTML Preview Warning Letter For Violation Of Safety Rules page number 1.
Sample
[Carrier Name]
[Carrier Address]
[Carrier Address]
Dear Motor Carrier:
A review of [Insert Motor Carrier Name]’s safety data shows a lack of compliance with motor carrier safety
regulations and suggests that your safety performance has fallen to an unacceptable level in the area(s) of [List of BASICs
Above the Threshold]. The purpose of this letter is to: 1) inform you of your company’s current safety performance; 2) ex-
plain how you can view your safety record and correct it if it contains erroneous data; and 3) describe what actions may be
taken in the future if your safety performance does not improve.
This review and notice was based on the roadside inspection and crash performance of [Carrier Name]. Based upon this
review, the Federal Motor Carrier Safety Administration (FMCSA) will continue to assess the regulatory compliance of
[Carrier Name] on a monthly basis. FMCSA will also evaluate your safety performance through increased roadside
inspections that target your company’s performance area(s).
You are encouraged to visit the website http://ai.fmcsa.dot.gov/
to review your company’s record. This website also contains
instructions for requesting corrections to information that you believe to be incorrect. A password will be required to view
your company information. Instructions to obtain a password are found on the website.
We urge you to take this warning letter seriously and improve your safety record. Failure to improve your company’s
safety performance will result in further investigation of your safety management practices, which may include requests for
additional data through offsite or onsite interventions. Continued poor safety performance will result in penalties/sanctions,
which could include civil penalties, suspension and/or revocation of State vehicle registration and revocation of your
company’s operating authority. Further, your operating record is available to other parties, which include shippers, brokers
and insurance companies.
You can visit the FMCSA website at http://www.fmcsa.dot.gov/
to receive information about motor carrier safety rules and
regulations. If you have additional questions regarding this matter or need assistance, please contact one of the following:
[Division Office] [State Office]
[Federal Motor Carrier Safety Administration] [Street Address]
[Street Address] [Street Address]
[Street Address] [City, State Zip Code]
[City, State Zip Code] [Telephone Number]
[Telephone Number]
Sincerely,
Joseph P. DeLorenzo
Director, Office of Enforcement and Compliance
Motor Carrier Early Intervention: The Warning Letter
This is the SAMPLE warning letter that has been mailed to motor carriers since March 2011. The language in the warning
letter may be revised in the future.
Month, date, year
In reply, refer to:
USDOT Number:
[USDOT Number]
U.S. Department of Transportation
1200 New Jersey Ave., S.E.
Washington, D.C. 20590
Federal Motor Carrier Safety Administration