Preview Sample Administrative Job Description

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OVERVIEW:

Working under the supervision of the Manager, the Administrative Assistant will perform a variety of

general administrative and clerical services. The incumbent will be required to both take direction and

work intuitively to support the completion of the department’s goals and objectives in a professionally

and culturally appropriate manner.

RESPONSIBILITIES:

1. Will coordinate the department’s administrative activities in an effective, up to date, and accurate

manner by:

 Actively participates in the department’s strategic planning sessions;

 Works cooperatively with all team members to support the achievement of work plan activities

designed to achieve identified goals and objectives;

 Operates office equipment such as computers, fax machines, photocopiers, voice mail

messaging systems and computer scanning equipment to complete department tasks;

 Performs clerical functions such as preparing correspondence, receiving visitors, arranging

conference calls, and scheduling meetings for the Manager or designate;

 Coordinates and organizes department meetings and conferences including meeting venue

bookings, catering requirements, sets up the room with audio-visual equipment and flip charts

and tends to other requirements of department meetings;

 Completes internal and external correspondence, legal documents, form letters and other

documents, and distributes them as directed;

 Prepares meeting agendas, records and distributes meeting minutes, and maintains organized

files of same;

 Coordinates any required repairs to office equipment;

 Coordinates and completes significant special projects independently or in cooperation with

other groups as directed by the Manager, or designate;

 Develops, implements and maintains agency procedures within the department;

 Arranges for department team travel including making hotel accommodations and land and air

transportation bookings;

 Maintains adequate office supply of all department supplies used within the department;

 Understands and adheres to all Agency policies and procedures.

ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

Department

Alternative Care

Immediate Supervisor

Manager of Alternative Care

Location

Manitoulin/Sudbury

Salary

TBD

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