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OVERVIEW:
Working under the supervision of the Manager, the Administrative Assistant will perform a variety of
general administrative and clerical services. The incumbent will be required to both take direction and
work intuitively to support the completion of the department’s goals and objectives in a professionally
and culturally appropriate manner.
RESPONSIBILITIES:
1. Will coordinate the department’s administrative activities in an effective, up to date, and accurate
manner by:
Actively participates in the department’s strategic planning sessions;
Works cooperatively with all team members to support the achievement of work plan activities
designed to achieve identified goals and objectives;
Operates office equipment such as computers, fax machines, photocopiers, voice mail
messaging systems and computer scanning equipment to complete department tasks;
Performs clerical functions such as preparing correspondence, receiving visitors, arranging
conference calls, and scheduling meetings for the Manager or designate;
Coordinates and organizes department meetings and conferences including meeting venue
bookings, catering requirements, sets up the room with audio-visual equipment and flip charts
and tends to other requirements of department meetings;
Completes internal and external correspondence, legal documents, form letters and other
documents, and distributes them as directed;
Prepares meeting agendas, records and distributes meeting minutes, and maintains organized
files of same;
Coordinates any required repairs to office equipment;
Coordinates and completes significant special projects independently or in cooperation with
other groups as directed by the Manager, or designate;
Develops, implements and maintains agency procedures within the department;
Arranges for department team travel including making hotel accommodations and land and air
transportation bookings;
Maintains adequate office supply of all department supplies used within the department;
Understands and adheres to all Agency policies and procedures.
ADMINISTRATIVE ASSISTANT
JOB DESCRIPTION
Department
Alternative Care
Immediate Supervisor
Manager of Alternative Care
Location
Manitoulin/Sudbury
Salary
TBD