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Yours Sincerely SAMPLE Holding Letter (applicant failed the interview but you want to keep their details on file) Dear Re: I refer to your recent interview of the above position and regret to inform you that, on this occasion, you were not successful with your application.. If not, you must put here that the Company does not operate a scheme) Notice Period Employer Notice Period Employee Collective Agreement (State here the name of the union recognised by the Company if applicable) The above constitutes your main Terms and Conditions of Employment.. If not, you must put here that the Company does not operate a scheme) Notice Period Employer Notice Period Employee Lay-Off and/or Short Time - The employer reserves the right to lay you off from work or reduce your working hours, where through circumstances beyond its control it is unable to maintain you in employment..