libreng Business Conference Budget

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Whether you manage the finances at your work or at home, adequate communication is essential. Accurately keeping track of financial data is not only critical for running the day-to-day operations of your small business, but it is also important when seeking funds from investors or lenders to grow your business to the next level. Having correct and accurate information exchange, enables and ensures you, you are able to make the right decisions. For those working in Finance, it's important to be accurate and always double-check every detail.

Feel free to download our basic or advanced finance templates, they are intuitive and in several kinds of formats, such as PDF, WORD, PPT, XLS (Excel includes formulas and can calculate sums automatically), etc.

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Looking for more? Our collection of financial documents, templates, forms, and spreadsheets includes templates designed specifically for small business owners, private individuals, or Finance Staff. Find financial projections to calculate your startup expenses, payroll costs, sales forecast, cash flow, income statement, balance sheet, break-even analysis, financial ratios, cost of goods sold, amortization and depreciation for your company. These financial templates also work with OpenOffice and Google Spreadsheets, so if you are operating your business on a very tight budget, hopefully, you'll be able to make these financial templates work for you as well.

An Excel file template is available from http://www.tdwg.org/fileadmin/2010conference/slides/TDWGtemplateConferenceBudget.xlsx HOST AGENCY TDWG 2099, Dates, Location Income Delegates: 120.00 180.00 Funding Sponsorship 1 1,000.00 1,000.00 Sponsorship 2 2,000.00 2,000.00 Sponsorship 3 4,000.00 4,000.00 Donation 1 8,000.00 8,000.00 Donation 2 16,000.00 16,000.00 Total non-registration income 31,000.00 31,000.00 Registration Fees Cost per person Normal registration 300.00 36,000.00 54,000.00 Discount registration 20 200.00 4,000.00 4,000.00 Total registration income 40,000.00 58,000.00 Total income 71,000.00 89,000.00 Expenses Fixed Expenses Venue renting 35,000.00 35,000.00 Internet (base cost) 5,000.00 5,000.00 Total Fixed costs 40,000.00 40,000.00 Per Person Expenses Cost per person Wifi Internet 30.00 3,600.00 5,400.00 Morning and afternoon coffee catering 40.00 4,800.00 7,200.00 Transport 20.00 2,400.00 3,600.00 Conference packs 15.00 1,800.00 2,700.00 Management fee (includes RegOnline s US 5 pp registration fee) 8.00 960.00 1,440.00 Consumables 5.00 600.00 900.00 Provision for changed costs (max 5 expenses) 5.00 5,000.00 5,000.00 Total Per Person costs 118.00 14,160.00 21,240.00 Total Expenses 54,160.00 61,240.00 SUMMARY Total Income 71,000.00 89,000.00 Total Expenses 54,160.00 61,240.00 Net Income to TDWG 16,840.00 27,760.00 Net cost per person 182.00 Break-even number of delegates 30 Appendix 5: A checklist of tasks (an example from TDWG 2008) Item Issue Responsible Start End 1 Form local organizing committee (LOC) LOC Chairman 1/07/2007 31/10/2007 2 Inform local contact of acceptance with responsibilities list (needed), document repository (needed), budget example/template (needed) Secretariat 1/10/2007 31/10/2007 3 Decide and announce location of the conference to LOC, members and friends Secretary 1/10/2007 31/10/2007 4 Add TDWG Executive Committee (TEC) member to LOC Secretary 1/10/2007 31/10/2007 5 Conference budget submitted to Secretary LOC 1/10/2007

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