Per direct Stage Ontslagbrief
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How to write an Immediate Internship Resignation Letter?
So goes a popular saying in Holland used to announce one’s departure without having to go into detail. There is a time of arriving and a time of leaving. When you want to quit your internship, it's best to make a written announcement and keep a few week's or months' notices. At least 2 weeks would be the absolute minimum in many countries. It’s important to formalize your departure by notifying your employer in writing with a formal retirement letter. The letter should include the details of your departure, such as the date you are resigning/retiring, which will be the last day you work. You may be able to negotiate about the exact retirement date since it might be mutually beneficial to change the date for you and your employer.
If you can help during the transition that will follow your resignation, mention this as well. Make use of our resignation leave letter template to help to come to a perfect personalized version. The objective of writing this letter is to announce your retirement date to your boss or HR manager and to request a meeting to discuss the handover and other formalities.
Whether the letter is formal, or not, we advise putting the reason for the leave in the first paragraph of the letter's body. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph. Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
Resignation letter sample content:
- Dear Mr., Mrs. Supervisor,
- Dear Mr./Mrs. {{Supervisor’s Name}},
- I would like to inform you of my intention to resign from a position, at the company, effective two weeks from today.
- On that note I am forced to resign to seek a paid position to help pay for my anticipated college expenditures.
- My last day will be {{Date}}.
- Please let this letter serve as notice of my immediate resignation from my internship at {{Company Name}}
- In recent weeks, it has come to my attention that I will need to go back home and help my family deal with the grave illness of my mother.
- This is not a situation I would wish on anyone, but I feel it is best to be with my family.
- I want to thank you for taking a chance on me and giving me an opportunity with this internship.
- I know that it was a coveted position that many people wanted to fill. I will never forget your kindness and enthusiasm in letting me know that I was the one lucky enough to get the chance to work for the organization.
- I do understand that this leaves you without a fall intern, but I am confident that you can fill this position quickly with a quality candidate.
- Acknowledged: {{Date}} {{Supervisor}}
- Acknowledged: District Extension Director or Department Head
- Processed: {{Date}} {{Human Resources}}
- Approved: {{Date}} {{Associate Director}}
- Terminal Annual Leave: {{Hours}} to be paid after resignation date.
- Accumulated Unused Sick Leave: {{Hours}} at resignation date.
- Reason for resignation: {{Reason for resignation}}
- Permanent mailing address: {{Permanent mailing address}}.
- If you need to discuss any details with me or ask any questions, please feel free to call me at {{phone number}} or email me at {{email}}.
- Please let me know what assistance you'll require from me during the transfer period.
- Thank you. Yours sincerely,
Suggestions for a resignation letter and when you resign:
- Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
- Depart in a professional manner, this will be the impression that will last.
- Encourage them to reach out while you’re still at the company if they have any questions or concerns.
- Keep working hard until the end.
- Continue to put in as much effort during your notice period as you did on your first day.
- Don’t miss work or come in late.
- Thank your co-workers and supervisors personally and/or via email.
- Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you.
- Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future.
- Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave.
- Remove any personal items, and organize both your digital and hardcopy files properly.
- Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
- Do not feel guilty about leaving!
- Leave on good terms in a professional manner.
We provide this resignation request letter template to help professionalize the way you are working. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!
Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time. We hope you made the best decision and this Internship Resignation letter sample can be of good use to you, in order to write a polite and concise resignation letter.
Download this immediate resignation letter for your internship template now for your own benefit! Good luck with dealing with the personal issues and wish you all the best in your future career!
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