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CLACKAMAS COUNTY EMPLOYMENT POLICY PRACTICE (EPP) EPP 29 Implemented: 12/31/92 Revised: 2/28/11 Clerical Update: 03/10/15 APPOINTMENT LETTER FOR NEW EMPLOYEES PURPOSE: To provide a newly hired employee a written letter of appointment as a regular/probationary status, contract, or temporary employee, as a formality, after accepting a job offer.. INTERNET LINKS County Onboarding Site for new employees: http://www.clackamas.us/onboarding/ Benefits Summary Sheets (http://www.clackamas.us/des/benefits.html ) County Ordinance (http://www.clackamas.us/code/documents/title2.pdf) Personnel Action Form (http://web1.clackamas.us/mydepartment/3004.jsp qdept=DES) Attachments: Sample Final Appointment Letter Sample Conditional Offer Letter(s) C: Downloads EPP 29 - Appointment Letter for New Employees.docx Page 2 APPENDIX A Sample Conditional Employment Offer Letter Send copy to DES for retention in Personnel File only if job offer is finalized DATE NAME ADDRESS CITY, STATE ZIP CODE may also be sent via email Dear (NAME): Clackamas County is pleased to extend to you a conditional offer of employment in the Department of , as (classification).. If you should need any further information either before or after this assessment you may reach me at 999 – 999 - 9999 Sincerely, Appointing Authority / Department Hiring Manager C: Department of Employee Services C: Downloads EPP 29 - Appointment Letter for New Employees.docx Page 3 APPENDIX B Sample Abbreviated Employment Offer Optional: use if requested by new hire while hiring PA is being processed Send copy to DES for retention in Personnel File DATE NAME ADDRESS CITY, STATE ZIP CODE may also be sent via email Dear (NAME): This will confirm our recent conversation regarding employment with Clackamas County in the Department of (Department)..
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