Project Management Process Timeline
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This note discusses the following good practices: PROJECT MANAGEMENT POLICIES AND PROCEDURES • Develop and communicate formal project management policies and procedures encompassing all key aspects of managing research project activities PROJECT INITIATION AND PLANNING • • • • • • • • Start project planning with a brief concept note subject to internal review before significant investment is made in project design Develop a set of concept notes for discussion with donor funding agencies Hold open concept note and proposal reviews Use the Center intranet to provide proposal development tools to project leaders and teams Require that more detailed project proposals should address strategies to achieve impact, including communication strategies Adopt a risk-based approach to assessing, during project planning, the capacity of research partners to deliver technical and financial requirements Establish documented agreements as early as possible in the project cycle with partners Include in internal project plans an assessment of project delivery risks and plans for treatment of these risks PROJECT FUNDING • • • • • Coordinate within the Center the sending of formal proposals to donors and establish well-defined responsibilities for donor negotiation and finalization Issue project budgeting guidelines to assist with proposal preparation Provide automated budget preparation templates Involve finance and intellectual property professionals in the preparation or review of project proposals before submission Establish a formal process to approve projects and make funds available for implementation Good Practice Note –Project Management Processes 2 PROJECT IMPLEMENTATION • • • • • • • • • • • • • Formally assign project leadership and ensure that project leader responsibilities and accountabilities are well defined Align authority and accountability for project expenditures Develop detailed work plans for each project Synchronize project reporting with the Center level progr
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