Confirmation Letter of Verbal Order

How to Confirm a Verbal Order via email after it was verbally confirmed by phone? Do you need a Confirmation Letter of Verbal Order? This template will help you document the details of a verbal order. It should include the customer's name, contact information, products ordered, and delivery date. It should also include a signature from the customer, stating that the order was verbal and agreed to. Download this professional Confirmation Letter of Verbal Order template now!

A Confirmation Letter of Verbal Order, also known as a Verbal Confirmation Letter, is a written document that is sent after a verbal agreement or order has been made between two parties. This letter serves as a formal record and confirmation of the details discussed and agreed upon during a verbal conversation or phone call. It is commonly used in business and professional settings to ensure clarity and prevent misunderstandings. The letter typically includes the following information:

Date and Reference Number: The letter starts with the date it was written, and it may include a reference number for tracking or filing purposes.
Recipient's Information: The name and address of the person or organization with whom the verbal agreement was made.
Sender's Information: The name and contact information of the sender, who is confirming the verbal order or agreement.
Subject: A clear and concise subject line indicating the purpose of the letter, such as "Confirmation of Verbal Order" or "Summary of Phone Conversation."
Summary of the Verbal Agreement: The body of the letter outlines the key details of the verbal agreement, including:

The products or services ordered or agreed upon.
The quantity or specifications of the products or services.
The agreed-upon price or terms of the transaction.
Any specific deadlines or delivery dates.
Payment terms and conditions, including payment method and due date.
Any additional terms, warranties, or guarantees discussed during the conversation.

Acknowledgment of Agreement: A statement indicating that both parties agreed to the terms as discussed during the verbal conversation.
Request for Confirmation: A request for the recipient to confirm their agreement with the terms outlined in the letter. This may be done by signing and returning the letter or by replying in writing or via email.
Contact Information: Provide the contact information of the sender, including a phone number and email address, in case the recipient has questions or needs further clarification.
Deadline for Response: If applicable, specify a deadline by which the recipient should respond to confirm their agreement. This helps establish a timeline for the transaction.
Closing and Signature: Close the letter professionally (e.g., "Sincerely") and sign it. If the letter is being sent on behalf of a company, it may include the name and title of the sender.

A Confirmation Letter of Verbal Order is an important business communication tool, as it helps formalize and document agreements made verbally, reducing the potential for disputes or misunderstandings. It serves as a written record that both parties can refer to, providing clarity and ensuring that the terms of the agreement are mutually understood and accepted.

Download this Confirmation Letter of Verbal Order template now and enhance your business!

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