Request For Information Letter
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How to draft a request for information (RFI)? Are you looking for a professional Request For Information Letter template? If you've been feeling stuck or looking or inspiration download this RFI letter template now!
There’s a lot of experienced people in business that are still asking their selves about what their response is supposed to look like when they receive a request for proposals (RFP). Here is a proposal checklist on what to say in response to the recently received RFPs. The content changes each time based on what the RFP requires so you can fill in that part after figuring out how you will solve the client's requirements:
- Background: briefly discuss their general criteria in the background. An illustration would be a company that wanted to link all of the computers in their office to a local area network so they could share printers and storage space and run tape backups automatically.
- Scope: Explain in depth how you plan to address each item in the RFP. To demonstrate your configuration, use diagrams. This will be your proposal's longest part and most likely feature numerous subsections.
- Schedule: When do you plan to begin? How long will each project require? Make a table outlining your anticipated timeline for finishing the project.
- Staff: This paragraph is optional. Some businesses are curious about the project's team members. With regard to government projects, this is more crucial. Send up your resumes here.
- Cost: Breakdown the cost by equipment and labor time to come up with your expected budget. Include all the relevant payment terms, INCO terms, discounts for early-bird, and other cost or payment information.
- Supporting Information: Add any supporting info here (for example, if you're trying to convince them to use a specific type of networking technology, back up your reasoning here with third-party quotes, research, test results, etc.). You can also add information about similar projects you have completed for other firms and what the results were of those.
- Testimonials: Include testimonials from clients, clippings from news papers, etc.
Request For Information Letter
Subject: RFI
Dear Mr./Mrs. {{Name}},
This is a request for more information regarding {{topic/product/service}}.
Scope: {{Describe request in detail}}
Out of scope work:
Additional details:
However we would like to know if you are capable of the out of scope work and the additional details, we do not require you to response to them when you reply to our RFI.
Lead-time / Timeline:
Please refer to Annex {{number}} for more details.
{{ATTACH SUPPORTING DOCUMENTS}}
In order to help to determine my request, and if you have any questions regarding this request, please contact me at {{PHONE}} and/or {{E‐MAIL}}. I look forward to receiving your response. Thank you for your consideration of this request. Sincerely,
A similar request for more details regarding the sales of products or services that you may offer is;RFP templates; Request for Information (RFI) and Request for Quotation (RFQ).Also make sure to check out this Sales Quotation Cover Letter template. If you consider to reject the request for proposal, consider to send this RFP Rejection letter template.
Feel free to download this intuitive template that is available in several kinds of formats, or try any other of our basic or advanced templates, forms or documents. Don't reinvent the wheel when you need to draft an RFI.
Download this Request For Information Letter template and save yourself time and effort! You will see completing your RFI has never been easier.
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