Printable Internship Resignation Letter
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How to write a formal Internship Resignation Letter to your internship provider? Do you need a printable Internship Resignation Letter template?
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How to write a formal resignation letter to end your internship?
When you want to quit your internship, it's best to make a written announcement and keep a few week's or months' notices. At least 2 weeks would be the absolute minimum in many countries. It’s important to formalize your departure by notifying your employer in writing with a formal retirement letter. The letter should include the details of your departure, such as the date you are resigning/retiring, which will be the last day you work. You may be able to negotiate about the exact retirement date since it might be mutually beneficial to change the date for you and your internship provider and employer.
If you can help during the transition that will follow your resignation, mention this as well. Make use of our internship resignation leave letter template to help to come to a perfect personalized version. The objective of writing this letter is to announce your retirement date to your boss or HR manager and to request a meeting to discuss the handover and other formalities.
Whether the letter is formal, or not, we advise putting the reason for the leave in the first paragraph of the letter's body. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph. Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
Resignation letter sample content:
- Dear Mr./Mrs. {{Supervisor’s Name}},
- Dear {{Last Name}},
- I am writing to officially resign from my internship with {{company}}.
- I am struggling with my course load as it is, and the internship is becoming too much for me to handle successfully.
- I appreciate the opportunity to attempt this internship this {{semester/quarter}}, and I hope I am not causing you too much trouble by leaving the position.
- This letter is to formally tender my resignation as {{Job Title}} at {{Company Name}}, effective from {{date}}.
- This is in accordance with the {{period of time}} period agreed at my time of employment.
- After careful consideration, I feel that there are currently limited opportunities for career progression at {{Company Name}}, and that to achieve my career goals, the time is right to move on.
- However, I would like to take this opportunity to thank you for the professional guidance and support provided during my period of employment and wish you and {{Company Name}} success in the future.
- I am writing this letter to thank you for the experience you have provided me over the last couple of months.
- I have enjoyed working with you and your staff and have learned a lot about {[Business]}.
- I am looking forward to college and the pursuit of my own {{Study}} degree.
- On that note I am forced to resign to seek a paid position to help pay for my anticipated college expenditures.
- My last day will be {[Date]}.
- I can be flexible about this date as I don’t want to cause any disruption to your practice. Thank you again for your time and encouragement.
- I hope our paths cross again in the future.
- This letter is to sadly tell you of my upcoming resignation from my work as {{job title}} intern in {{hospital}} l at {{Organization Name}} I am resigning due to personal reasons and my last day of work will be {{Date}} so please accept this letter as my one month' notice of resignation.
- Thanks for your cooperation, patience, and all you have done for me over my working years at {{Organization Name}}.
- During my last month at work, I would be delighted to help in transferring my roles and responsibilities to another employee or train a replacement to take over my duties.
- On the other hand I'm recommending my Friend {{Name}} to fill my position, who is ((age)) years old, finished {{Degree}} in {[Study field]} from the {{Faculty}} {{University}}, with a total working experience of {{years working experience}} years; I would be happy to send you her contact details if you would like that.
- Working at {{Organization Name}} has been an excellent experience for me that I'll never forget.
- I will always appreciate all of the valuable experience I have earned in my time at {{Organization Name}} and I'm filled with regret over my resignation.
- Thank you for your time and understanding.
- I would like to inform you of my intention to resign from a position, at the company, effective two weeks from today.
- On that note I am forced to resign to seek a paid position to help pay for my anticipated college expenditures.
- My last day will be {{Date}}.
- Please let this letter serve as notice of my immediate resignation from my internship at {{Company Name}}
- In recent weeks, it has come to my attention that I will need to go back home and help my family deal with the grave illness of my mother.
- This is not a situation I would wish on anyone, but I feel it is best to be with my family.
- I want to thank you for taking a chance on me and giving me an opportunity with this internship.
- I know that it was a coveted position that many people wanted to fill. I will never forget your kindness and enthusiasm in letting me know that I was the one lucky enough to get the chance to work for the organization.
- I do understand that this leaves you without a fall intern, but I am confident that you can fill this position quickly with a quality candidate.
- Acknowledged: {{Date}} {{Supervisor}}
- Acknowledged: District Extension Director or Department Head
- Processed: {{Date}} {{Human Resources}}
- Approved: {{Date}} {{Associate Director}}
- Terminal Annual Leave: {{Hours}} to be paid after resignation date.
- Accumulated Unused Sick Leave: {{Hours}} at resignation date.
- Reason for resignation: {{Reason for resignation}}
- Permanent mailing address: {{Permanent mailing address}}.
- If you need to discuss any details with me or ask any questions, please feel free to call me at {{phone number}} or email me at {{email}}.
- Please let me know what assistance you'll require from me during the transfer period.
- Thank you. Yours sincerely,
There are some rules to follow when writing a formal Internship Resignation Letter, and these are the essential rules to follow:
Step 1: Type your address
Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.
Step 2: Type the date
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left.
Step 3: Type the recipient's address
Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual.
Step 4: Type the salutation
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name.
Step 5: Compose the letter
In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.
Step 6: Close the letter
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
Suggestions for a resignation letter and when you resign:
- Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
- Depart in a professional manner, this will be the impression that will last.
- Encourage them to reach out while you’re still at the company if they have any questions or concerns.
- Keep working hard until the end.
- Continue to put in as much effort during your notice period as you did on your first day.
- Don’t miss work or come in late.
- Thank your co-workers and supervisors personally and/or via email.
- Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you.
- Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future.
- Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave.
- Remove any personal items, and organize both your digital and hardcopy files properly.
- Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
- Do not feel guilty about leaving!
- Leave on good terms in a professional manner.
We provide this internship position resignation request letter template to help professionalize the way you are working. Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time. We hope you made the best decision and this Internship Resignation letter sample can be of good use to you, in order to write a polite and concise resignation letter.
As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Internship Resignation Letter template and you will see you will save time and increase your effectiveness. We provide this Internship Resignation Letter Format template to help you resign from your current company in a professionalize manner. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!
Download this resignation letter for your internship position template now for your own benefit! Good luck with and all the best in your future career!
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