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How to formally warn a person or employee in a respectful way?

A warning letter has to be specific and objective, and has to written according to a specific guideline and format. It generally follows conventional standards and uses a choice of solemn language appropriate for official communications. The purpose of a formal warning letter is simple: to inform a person or company in a respectful way regarding an issue that occurred and that is cannot happen again. A formal warning letter differs from an informal letter in that it follows certain rules and is a standard letter format. So let's look at the example warning letters below.

• Begin with a clear statement: Begin the letter by stating the purpose of the warning letter, including the date of the incident and the specific behavior or performance issue that led to the warning.
• Explain the problem: Provide a detailed description of the problem behavior or performance, including any relevant facts, dates, and other pertinent information. Be specific and avoid making generalizations or assumptions.
• Outline the consequences: Explain in a clear manner the consequences of continued poor performance or behavior, including potential disciplinary action, termination of employment, or other negative consequences.
• Explain the expectations: Outline specific expectations for improvement, including any deadlines, milestones, or measurable goals that the employee must meet. Be clear about what is expected and how performance will be evaluated.
• Offer support: Offer support and resources to help the employee improve their performance or behavior, such as additional training, coaching, or counseling.
• Conclude with a call to action (CTA): Conclude the letter with a clear CTA, such as a request for the employee to acknowledge the letter and commit to improving their performance or behavior.

AllBusinessTemplates.com enhances professional and private communicating by providing well-written and attractive documents, forms, to make a great first impression on employers, managers, colleagues, friends which also helps realizing growth for their company or personality. Below warning letter templates can be directly downloaded and printed, or firstly easily customized according to your preferences.