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SAMPLE – At-will Dismissal Date Name Address Via Hand Delivery / Certified Mail No. Dear Mr./Ms. Last Name : The purpose of this letter is to confirm our conversation of this date, wherein I advised you that you were being terminated from your at-will position with the State of West Virginia in the agency/department name .. You must provide copies of your grievance accordingly to the Public Employees Grievance Board at 1596 Kanawha Boulevard, East, Charleston, West Virginia, 25311 agency copy - name and address and the Director of the Division of Personnel, Building 6, Room B-416, State Capitol Complex, Charleston, West Virginia, 25305..