Post Project Evaluating Checklist

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POST-PROJECT  No prior business relationships existed among competing vendors that might have led to collusion  No similarities between submission documents were found among competitive vendors (common spelling mistakes, style of writing, structure of the proposals, exact pricing, etc.) A checklist series for managing your RFx / bid process POST-PROJECT CHECKLIST Project: __________________________ Your Name: ________________________ (E) Evaluation Process: (A) Initial Vendor Document Compliance:  Each evaluator signed a Confict of Interest waiver or similar before viewing submissions any recused evaluator are removed from the project and prevented from accessing submissions Each submission matched the requirements ( of copies, types of fles, overall structure) any deviations have been noted  Records exists that sealed documents were unsealed at a date and time in keeping with the project plan  Any addenda or changes to project requirements were acknowledged by the submitting vendor(s)  Evaluators provided defensible reasoning for scoring judgments  If late submission(s) were accepted, each late submission has an approved and defensible justifcation for why it was accepted  Evaluator justifcations are based exclusively on the submitted vendors’ documents and not on any prior or external knowledge  No purchasing staff or evaluators had access to or opened any vendor submissions prior to the close data/time  No evidence exists of Evaluators accessing pricing documents prior to the planned stage in which pricing was to be scored  Evaluator scores that lack consensus have defensible justifcations for why they disagree with each one another  All appropriate decision artifacts (scoring summaries, comments, etc.) have been preserved and summarized into an Executive Report or similar fnal document  All vendor submissions were time-stamped prior to closing date/time  (B) Disqualifed Submissions:  A clear reason is provided for each disqualifed submission, and