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Research Trainee Appointment Letter Date Name Address Dear Name : It is my pleasure to offer you an employee-in-training appointment as a research intern in the Department of Department Name at the University of Wisconsin-Madison.. If you do not have the necessary documents, you must present a receipt from a U.S. government agency for replacement document(s) within the three day limit, and you must present the required document(s) within 90 days of your employment start date..