Warning Letter for Tardiness
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How to write a warning letter to employee for late coming? How to write a warning letter to your staff? Download this Warning Letter Employee template now!
When you write a formal warning to an employee that certain behavior is unacceptable in the working environment and culture, which are often already specified in the company’s code of conduct. Such notifications are a disciplinary measure that is commonly used by employers to inform their staff members that they have violated company rules and continuing to do so may lead to more serious consequences. In such a letter, an employee should mention the behavior in which the employee is being reprimanded with the relevant events and dates when the code was broken. The consequences of repeating the same mistakes will also be specified, as well as what the employee should do to improve the situation.
Common situations when a warning letter is issues: tardiness, late coming or excessive absence ,job abandonment, refuse to work, (sexual) harassment, disrespectful behavior, etc.
We support you and your company by providing this Employment Warning Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost, and effort. Since such letters are a disciplinary measure that is used by employers to notify employees if they have violated the companies code of conduct or rules and by informing them about the consequences it may have, it prevents them from continuing their bad behavior or underperforming behavior. It provides information about employee misconduct so that employees do not misunderstand.
Employees may be warned for their tardiness, structural late coming or misconduct. In order to write a warning to an employee the following should be noted:
- Clearly identify the behavioral issue of the employee;
- Consult with the employee about this behavior, ask for an explanation;
- Prepare the warning accordingly;
- Send the employee a warning letter by email, add cc the HR department or relevant management department.
- Describe the violation and keep it factual;
- Specify the time and date when the problem or mistake occurred;
- Describe the possible consequences that will result from repeated unacceptable misconduct;
- Reinforce employee obligations he or she might have;
- Mention the company policy, HR handbook chapter or code of conduct that the employee broke;
- Describe what the employee can do to rectify or better the situation;
- Give the warning letter as soon as possible after the incident happens;
- Talk to the employee when handing over the warning;
- Be clear, unambiguous and be consistent.
It provides information about employee misconduct so that employees do not misunderstand. We support you and your company by providing this Job Abandonment Warning Letter HR template, which will help you to make a perfect one!
Job Abandonment Warning Letter example:
- This is a formal letter regarding your lack of attendance at work.
- This is a formal warning letter regarding your lack of attendance at work.
- As of the date of this letter, you have failed to come to work in five weeks.
- We have made several attempts to contact you directly about this matter to no avail.
- You have not responded to phone calls or emails.
- This unexplained absence was not requested and never approved.
- As we have no way of determining if you plan to return to work, we have no choice but to assume you have abandoned your Word Processor position with us.
- Thus, in accordance with the company’s policy on job abandonment, we are accepting your resignation regarding your position as of {{Date}}, two weeks past your last day of work.
- You will receive a final check by mail that covers the period of those last two weeks.
- If you are due any other compensation, it will not be received until after Human Resources has reviewed this matter.
- If there are extenuating circumstances about this matter that you want us to know, you must notify this office in writing immediately.
- Otherwise, we will assume you accept the terms of this letter.
- Your personal effects will be mailed to you and your currently suspended access codes will be terminated.
- Please do not hesitate to contact me if you have questions or need clarification.
- Employees may be warned for their misconduct or misconduct. In order to write a warning to an employee, the following should be noted: - Clearly identify the behavioral issue - Consult with the employee - Prepare the warning - Send the employee a warning letter
- Management ultimately decided to issue this warning letter and give you one last chance to correct yourself and demonstrate your normal presence in the office. If you do not show improvement this time, we have no choice but to take very severe action against you.
- Employee warning letters are a disciplinary measure used by employers to notify employees that they have violated company agreements, and continuing to do so may lead to more serious consequences.
- It provides information about employee misconduct so that employees do not misunderstand.
- The purpose of this letter is to both summarize our recent conference and to formally warn you regarding your excessive tardiness to work.
- We met on {{Date}} at {{Location}} to discuss the matter. {{Witness Name}} was also present at the conference.
- As we discussed during the conference, you have been tardy to work {{Number}} times since {date}
- Insert brief list of tardy dates and reason cited, how late each time, whether reported properly, etc.
- This level of tardiness is unacceptable in that it poses an undue hardship on your coworkers and the entire department.
- In the future, you must adhere to the following directives:
- Report to work on time daily as scheduled
- Sign-in and/or clock-in on time and as directed by your supervisor. {{Briefly describe report times, procedure}}.
- Report all absences or tardiness in advance as directed by your supervisor. {{Describe absence-reporting procedures.
- Reducing your tardiness is critical and is a requirement for your continued employment.
- Failure to reduce your tardiness, failure to adhere to the above directives, and/ or any other misconduct may result in the docking of your pay, suspension without pay, or the recommendation for the termination of your employment.
- This letter may become part of your annual evaluation.
- Please do not hesitate to contact me if you have questions or need clarification.
This Warning Letter is suitable in case of tardiness or job abandonment and has ways to grab your staffs’ attention. They are drafted by HR professionals, are intelligently structured, and easy-to-navigate. It is a matter of serious concern that (briefly state employee’s unacceptable action/behavior) despite repeated verbal warnings Please treat this letter as a warning for your unacceptable behavior.
Dear Sir/Madam {{Name}},
The purpose of this letter is to both summarize our recent conference and to formally warn you regarding your excessive tardiness to work. We met on {{Date}} at {{Location}} to discuss the matter. {{Witness Name}} was also present at the conference.
As we discussed during the conference, you have been tardy to work {{Number}} times since {{date}}. {{Insert brief list of tardy dates and reason cited, how late each time, whether reported properly, etc.}}. This level of tardiness is unacceptable in that it poses an undue hardship on your coworkers and the entire department.
In the future, you must adhere to the following directives:
1) Report to work on time daily as scheduled
2) Sign-in and/or clock-in on time and as directed by your supervisor. {{Briefly describe report
times, procedure}}.
3) Report all absences or tardiness in advance as directed by your supervisor. {{Describe absence-reporting procedures.}}
Reducing your tardiness is critical and is a requirement for your continued employment. Failure to reduce your tardiness, failure to adhere to the above directives, and/ or any other misconduct may result in the docking of your pay, suspension without pay, or the recommendation for the termination of your employment. This letter may become part of your annual evaluation.
Please do not hesitate to contact me if you have questions or need clarification.
This will save you or your HR department time, cost, and effort and help you to draft a proper follow up message on the issue. This ready-made warning letter is well suited for any kind of work related warning that you need to issue. Communicating in a professional way with your staff, in good times, and in bad times such as this situation, will get you and respect and will elevate the company to a higher level. By using our ready-to-use Warning Letters, it will bring extra motivation and inspiration, and gives you more time to focus on important subjects in your personalized file.
Download this employment issues warning letter template now for your reference and modify according to your preferences.
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