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How to write a polite Internship Resignation Letter? Download this easy editable and ready-made Internship Resignation Letter template now!

There is a time of arriving and a time of leaving.

So goes a popular saying in Holland used to announce one’s departure without having to go into detail. When you want to quit your job, it's best to make a written announcement and keep a few week's or months' notices. At least 2 weeks would be the absolute minimum in many countries. It’s important to formalize your departure by notifying your employer in writing with a formal retirement letter. The letter should include the details of your departure, such as the date you are resigning/retiring, which will be the last day you work. You may be able to negotiate about the exact retirement date since it might be mutually beneficial to change the date for you and your internship provider and employer.

If you can help during the transition that will follow your resignation, mention this as well. Make use of our internship resignation leave letter template to help to come to a perfect personalized version. The objective of writing this letter is to announce your retirement date to your boss or HR manager and to request a meeting to discuss the handover and other formalities.

Whether the letter is formal, or not, we advise putting the reason for the leave in the first paragraph of the letter's body. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph. Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.

Resignation letter sample content:

Dear Mr./Mrs. {{Supervisor’s Name}},
Dear {{Name of Recipient}},
I am writing to formally inform you of my resignation from my position as {{Job Title}} at {{Company Name}}.
In accordance with the period of notice agreed within my contract, my last day will be {{date}}.
I would like to take this opportunity to thank you for all of the opportunities presented to me within the period of my employment.
I have enjoyed my time working at {{Company Name}}, however, in the best interests of my career, I feel that the time is right to move on.
Finally, if there is anything I can do to ensure a smooth and efficient handover process, please do not hesitate to let me know.
I am writing to officially resign from my internship with {{company}}.
I am struggling with my course load as it is, and the internship is becoming too much for me to handle successfully.
I appreciate the opportunity to attempt this internship this {{semester/quarter}}, and I hope I am not causing you too much trouble by leaving the position.
This letter is to formally tender my resignation as {{Job Title}} at {{Company Name}}, effective from {{date}}.
This is in accordance with the {{period of time}} period agreed at my time of employment.
After careful consideration, I feel that there are currently limited opportunities for career progression at {{Company Name}}, and that to achieve my career goals, the time is right to move on.
However, I would like to take this opportunity to thank you for the professional guidance and support provided during my period of employment and wish you and {{Company Name}} success in the future.
I am writing this letter to thank you for the experience you have provided me over the last couple of months.
I have enjoyed working with you and your staff and have learned a lot about {[Business]}.
I am looking forward to college and the pursuit of my own {{Study}} degree.
On that note I am forced to resign to seek a paid position to help pay for my anticipated college expenditures.
My last day will be {[Date]}.
I can be flexible about this date as I don’t want to cause any disruption to your practice. Thank you again for your time and encouragement.
I hope our paths cross again in the future.
This letter is to sadly tell you of my upcoming resignation from my work as {{job title}} intern in {{hospital}} l at {{Organization Name}} I am resigning due to personal reasons and my last day of work will be {{Date}} so please accept this letter as my one month' notice of resignation.
Thanks for your cooperation, patience, and all you have done for me over my working years at {{Organization Name}}.
During my last month at work, I would be delighted to help in transferring my roles and responsibilities to another employee or train a replacement to take over my duties.
On the other hand I'm recommending my Friend {{Name}} to fill my position, who is ((age)) years old, finished {{Degree}} in {[Study field]} from the {{Faculty}} {{University}}, with a total working experience of {{years working experience}} years; I would be happy to send you her contact details if you would like that.
Working at {{Organization Name}} has been an excellent experience for me that I'll never forget.
I will always appreciate all of the valuable experience I have earned in my time at {{Organization Name}} and I'm filled with regret over my resignation.
Thank you for your time and understanding.
I would like to inform you of my intention to resign from a position, at the company, effective two weeks from today.
On that note I am forced to resign to seek a paid position to help pay for my anticipated college expenditures.
My last day will be {{Date}}.
Please let this letter serve as notice of my immediate resignation from my internship at {{Company Name}}
In recent weeks, it has come to my attention that I will need to go back home and help my family deal with the grave illness of my mother.
This is not a situation I would wish on anyone, but I feel it is best to be with my family.
I want to thank you for taking a chance on me and giving me an opportunity with this internship.
I know that it was a coveted position that many people wanted to fill. I will never forget your kindness and enthusiasm in letting me know that I was the one lucky enough to get the chance to work for the organization.
I do understand that this leaves you without a fall intern, but I am confident that you can fill this position quickly with a quality candidate.
Acknowledged: {{Date}} {{Supervisor}}
Acknowledged: District Extension Director or Department Head
Processed: {{Date}} {{Human Resources}}
Approved: {{Date}} {{Associate Director}}
Terminal Annual Leave: {{Hours}} to be paid after resignation date.
Accumulated Unused Sick Leave: {{Hours}} at resignation date.
Reason for resignation: {{Reason for resignation}}
Permanent mailing address: {{Permanent mailing address}}.
If you need to discuss any details with me or ask any questions, please feel free to call me at {{phone number}} or email me at {{email}}.
Please let me know what assistance you'll require from me during the transfer period.
I wish you all the very best for the future.
Yours sincerely,
Thank you. Yours sincerely,

Suggestions for a resignation letter and when you resign:

Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
Depart in a professional manner, this will be the impression that will last.
Encourage them to reach out while you’re still at the company if they have any questions or concerns.
Keep working hard until the end.
Continue to put in as much effort during your notice period as you did on your first day.
Don’t miss work or come in late.
Thank your co-workers and supervisors personally and/or via email.
Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you.
Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future.
Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave.
Remove any personal items, and organize both your digital and hardcopy files properly.
Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
Do not feel guilty about leaving!
Leave on good terms in a professional manner.

We provide this internship position resignation request letter template to help professionalize the way you are working. Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time. We hope you made the best decision and this Internship Resignation letter sample can be of good use to you, in order to write a polite and concise resignation letter.

We provide this Internship Resignation Letter Format template to help you resign from your current company in a professionalize manner. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

Using this Internship Resignation Letter template guarantees you will save time, cost and effort. Download this editable resignation letter for your internship position template now for your own benefit! Good luck with and all the best in your future career!

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

Editable Internship Resignation Letter

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