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Every day brings new projects, emails, documents, and task lists, and often it is not that different from the work you have done before. Many of our day-to-day tasks are similar to something we have done before. Don't reinvent the wheel every time you start to work on something new!

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Main Tent  Fire retardant fabric/ draping/ walls ceiling  Lighting-uplights/ pinspots  AC/ heating  Chair covers, linens, centerpieces  Special Effects  Table numbers  Candles  Napkins  Water  Ice sculptures  Give-aways  Place cards/ menus  Scrim  Pipe drape  Registration Desk Site Plan 1.. Issues related to all staff:          Training/ pre-event and day of show briefings Uniforms appropriate/ name-tags credentials Evaluation specific language needs/ sign language Check staff licensing needed by staff Breaks, floaters or no show contingency Site Plan-station arrangements Staff assembly/ break area Schedule checkin/ checkout Check Vendors staff and assign staff member for each if possible Food/ Beverage 1.. Bar Service Coffee Station Tables- Water Stations Linens Bars Chairs Buffet Tables / Place cards/ table numbers Bathrooms Menu cards Garbage Cans Program Servers Signage exit Dishes Candles/ matches Staff Signage exit Liquor Sodas Wine Water Beer Juice Ice Staff Napkins Pitchers Stirs Ice Bucket Glasses Garbage cans Misc.. Service Tent Prep tables Stoves/ ovens China Stemware Refrigerators Lighting/ power Coolers for ice/scoops Dumpster/ recycling bins Food pantry Tent signage Fire extinguishers Propane Salad racks Servicing Sequences Back of Generator Garbage Cans/ liners Refrigerator trucks Racks Food Trays/ tray jacks Cleaning supplies Extension cords Rubber spatulas Pots Pans First Aid Flash light Adapter plugs Audio Visual 1..

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Master Event Checklist

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