Employee Behaviour Warning Letter
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How to write a warning letter for employee? How to dispute your employee warning letter to your staff?
When you write a formal warning to an employee that certain behavior is unacceptable in the working environment and culture, which are often already specified in the company’s code of conduct. Such notifications are a disciplinary measure that is commonly used by employers to inform their staff members that they have violated company rules and continuing to do so may lead to more serious consequences. In such a letter, an employee should mention the behavior in which the employee is being reprimanded with the relevant events and dates when the code was broken. The consequences of repeating the same mistakes will also be specified, as well as what the employee should do to improve the situation.
Common situations when a warning letter is issues: tardiness, late coming or excessive absence ,job abandonment, refuse to work, (sexual) harassment, disrespectful behavior, etc.
Writing suggestions when you want to send out a warning letter to an employee:
- Describe the violation and keep it factual;
- Specify the time and date when the problem or mistake occurred;
- Describe the possible consequences that will result from repeated unacceptable misconduct;
- Reinforce employee obligations he or she might have;
- Mention the company policy, HR handbook chapter or code of conduct that the employee broke;
- Describe what the employee can do to rectify or better the situation;
- Give the warning letter as soon as possible after the incident happens;
- Talk to the employee when handing over the warning;
- Be clear, unambiguous and be consistent.
It provides information about employee misconduct so that employees do not misunderstand.
Employee Misbehavior Warning Letter
It has come to the concern of {{name of company}} that {{state unacceptable action or behavior warranting warning letter}} despite the repeated verbal warnings from the Human Resources Department. Due to this, we would like for you to treat the following letter as a warning for such unacceptable employee behavior.
We would like to note that the department has received complaints from co-workers regarding your behavior, and thus brought to our attention the issue at hand. Among the complaints are as follows: {{list complaints in detail}}.
Although you have undoubtedly been an asset to the company, and have achieved success during your employment in part due to your intelligence and determination, we cannot excuse bad employee behavior as stated by the company’s employee handbook. We consider said behavior/s to be a serious breach of conduct and thus warn you against your actions. Should you fail to improve your behavior and refuse to bring changes to your conduct while in company premises, we will be forced to take more serious actions which may include suspension or termination as the company sees fit. Should you find these allegations to be unjust, you may air your grievances to the Human Resources Department or any person in management and have a conversation regarding the issue. We expect you to be in better behavior and observe conduct hereafter.
Download this sample warning letter to inform someone about misbehavior and modify it according to your preferences.
DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.
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