Employee Event Planning

Action Item,Responsible Party(ies),Estimated Due Date(s),Comments,Status Identify Event Coordinator,HR Business Partner (HRBP),Event Date minus 2 Months,Coordinator will be responsible for scheduling and managing the event, Identify Local Domestic Violence (DV) Agency Representative,"Coordinator, w/VZ Foundation support",Event Date minus 45 days,Contact Verizon Foundation Team (Verizon.Foundation verizon.com) for suggestions on local DV agencies to invite, Determine Session Date(s) and Times,"Coordinator, w/HRBP support",Event Date minus 1 Month,Work with local DV agency representative and internal stakeholders to identify date/time for event, Identify Director/Manager-level Representative,"Coordinator, w/HRBP support",Event Date minus 1 Month,Invite Director (or Manager) to provide opening/closing remarks, "Reserve room with A/V, Projection Screen and/or Blank Wall",Coordinator,Event Date minus 3 Weeks,"Ensure Room can accommodate anticipated number of attendees for each session ideally should have built-in A/V, including sound amplification for DVD", Send Preliminary Event Information to Verizon Foundation Team,Coordinator,Event Date minus 3 Weeks,"Use ""TAS Employee Event Reporting Template.xls"" file in Toolkit to send preliminary event information to Verizon.Foundation verizon.com..