Personalized Resignation Letter

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How to give notice in a proper manner? What to write in a thoughtful resignation letter? Download this personal resignation letter here.

So goes a popular saying in Dutch used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving.

Whatever the circumstances of your departure, this Personalized Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward.  The resignation letter is basically a\ statement that says you are going to resign The date of your last day of work at the organization (based on the notice you are giving) A short explanation of why you are leaving A short, polite thank you at the end of the letter Other things your resignation letter could include:

  • Something positive about your experience in the job (e.g., the opportunity to gain experience or develop your skills);
  • An offer to help make your resignation easier for the organization (e.g., an offer to train somebody else to do your job);
Your resignation letter should include the following: 

  • For more information on how to search and apply for jobs, your legal rights at work, and other topics, visit our page.
  • An offer to assist the company in handling your departure; (e.g., an offer to train somebody else to do your job)
  • Some topics you could mention in your resignation letter include: • A positive aspect of your employment (such as the chance to learn new skills or gain experience);
  • A brief, kind thank you at the conclusion of the letter
  • A succinct justification for your departure 
  • The date of your final day of employment with the company (based on the notice you are giving)
  • A declaration that you're quitting 

Check out this website for more tips and advice about your rights at work, how to find and apply for a job, and more...
If you're unsure of how much notice you should give, use this sample resignation letter as a guide. Keep your letter of resignation succinct and to the point. 

Try to be nice and speak in a formal manner.

You must determine how much notice to give your employer if you don't have an employment contract or if your notice period isn't mentioned in your employment contract. Giving notice that is equivalent to your pay period is the recommended course of action. Four weeks' notice is required if you are paid monthly. You should give two weeks' notice if you are paid every two weeks.

For guidance on how much notice to provide, you might potentially get in touch with Job Watch or the Fair Work Ombudsman of the Federal Government.

You must specify in your resignation letter how much notice you are giving, and you must submit the letter early enough for your last day to coincide with the amount of notice you provided. For instance, if you give three weeks' notice, your resignation must be submitted three weeks prior to your last day of employment. It's critical that the dates in your resignation letter are accurate. This letter will serve as evidence that you provided the proper amount of notice in the event that there is a disagreement regarding the date of your resignation.

Suggestions for a resignation letter and when you resign:

  1. Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
  2. A succinct justification for your departure . 
  3. Depart in a professional manner, this will be the impression that will last.
  4. Make amends to help make your resignation easier for the organization (e.g., an offer to train somebody else to do your job).
  5. Encourage them to reach out while you’re still at the company if they have any questions or concerns.
  6. Keep working hard until the end.
  7. Continue to put in as much effort during your notice period as you did on your first day. 
  8. Don’t miss work or come in late. 
  9. Thank your co-workers and supervisors personally and/or via email.
  10. Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you. 
  11. Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future. 
  12. Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave. 
  13. Remove any personal items, and organize both your digital and hardcopy files properly. 
  14. Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
  15. Do not feel guilty about leaving! 
  16. Leave on good terms in a professional manner.
  17. A brief, kind thank you at the conclusion of the letter and  a commendable aspect of your work history (e.g., the opportunity to gain experience or develop your skills).

Personalized Resignation Letter

I am writing to inform you of my decision to resign from my position as {{Job Title}} for {{Company}}.
I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.

Or, if notice period is not known or incorrect:  

As required by my employment contract I am giving two weeks’ notice, effective today. My last day at work will be {{Date, Year}}. I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere....

Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time. Save a copy of your resignation letter, please. By doing so, you'll have documentation of both the day you submitted it and the date that will be your last day at work.

We hope you made the best decision and this Personalized Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter. Good luck with your next chapter!


DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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