Travel Checklist

Pre-Travel Book hotel/lodging Reserve transportation (airfare, busses, etc.) - Vehicle rentals must be reserved through Transportation and Parking Services - To charter a bus teams must first speak directly to the Sport Club Coordinator or Sport Club Account Manager Travel Advance (Original and copy) - Due at least three (3) weeks prior to travel - Cannot be submitted without a corresponding Travel Approval - Travel Advance checks will be issued two (2) weeks before travel or immediately after showing proof of payment Travel Approval (Original and copy) - Due at least two (2) weeks prior to travel (or earlier if travel dates are known), unless team submits a Travel Advance, then Travel Approvals are due three (3) weeks prior to travel along with the Travel Advance Attach an updated team roster with currently registered team members Designate one (1) person to collect all receipts each trip (see instructions on the Travel Receipts Form) - Collect gas receipts, entry fees, lodging fees, car rentals, food, airfare, etc..

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